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Governance and Strategic Planning Department
Executive Level 1
Position No. 3308
$101,121 - $115,385 pro-rata
Part-time
Ongoing Vacancy

The position
The National Gallery of Australia has identified Organisational Sustainability as one of its
Strategic Priorities. As part of our efforts to strengthen the effectiveness of the Gallery’s
Governance and Compliance Framework, the Gallery is seeking to engage a skilled
Procurement and Legal Officer.

To be successful in this role, you need to be an experienced procurement specialist with a well-
developed working knowledge of Commonwealth Government procurement rules, financial and
resource management frameworks, legislation and relevant policies. You will also need to be a
skilled communicator, and able to effortlessly build strong working relationships with internal and
external stakeholders.

In this role you will support teams in the Gallery to ensure compliant procurement processes,
develop and review supply contracts and other legal agreements, and support contract
management activities to deliver value for money outcomes.

You will also provide advice and assistance in the interpretation and application of law, other
legal instruments and policy to the Gallery’s operations, and facilitate growth in legal,
procurement and governance capacity and capability across the Gallery.

This is an ongoing, part-time employment opportunity (30 hours per week), available within the
Chief Finance Officer’s Portfolio.

How to apply
If you are interested in this role you must submit a current resume/CV, the NGA Personal
Particulars form and a brief statement of claims addressing the selection criteria (1-2 page
pitch), which details your skills, experience and qualifications which are relevant to this position.
Please note that the selection criteria do not need to be addressed individually.

Contact
Further information about the position may be obtained by contacting Adam O’Brien
(02) 6240 6666 or Adam.O'Brien@nga.gov.au. The Recruitment Officer may also be contacted
on (02) 6240 6447.

Closing date
Applications close at midnight on Sunday, 31 January 2021 and should be emailed to
recruitment@nga.gov.au.

Position Title: Procurement and Legal Officer

Position Number: 3308

NGA Level: Executive Level 1

Department Governance and Strategic Planning

Portfolio: Financial Operations and Governance

Immediate Supervisor: Head of Governance and Strategic Planning

Direct Reports: Nil

Position Location: NGA Parkes

Hours per week Part Time - 30 hours

Requirements: Australian Citizenship

Police Check and/or Security Clearance - Baseline

About the NGA

The National Gallery of Australia (the National Gallery) is one of Australia’s leading visual
arts institutions. The National Gallery is based in Canberra and is a vital part of the
Australian cultural landscape. Our Purpose is to collect, preserve, promote and share the
national collection of art. The Vision of the National Gallery is to inspire creativity, inclusivity,
engagement and learning through artists and art. Our Mission is to lead a progressive
national cultural agenda by championing art and its value in our lives. Our values include
excellence, creativity, courage, respect and accountability.

Overview

The National Gallery of Australia has identified Organisational Sustainability as one of its
Strategic Priorities. This role provides significant insight, strategic advice and contributions to
strengthen the effectiveness of the Gallery’s Governance and Compliance Framework.

The role will support teams across the Gallery to plan and conduct compliant procurement
processes, develop and review supply contracts and other legal agreements, and support
contract management activities to deliver value for money outcomes for the Gallery and the
Commonwealth.

The role will also provide advice and assistance in the interpretation and application of laws
to the Gallery’s operations, and facilitate growth in legal, procurement and governance
capacity and capability across the Gallery.

Duty Statement:
1. Research, interpret and apply established legislation, policies, procedures and better

practices relating to all facets of the Gallery’s operations, including loan, donor,

funding and exhibition activities, procurement, human resources, property and

facilities management, fraud and insurance.

2. Undertake high level analysis of complex issues and inquiries, and prepare

defensible advice and reports based on sound, professional judgement and risk

evaluation.

3. Provide proactive, user-centred advice and guidance on all matters within the

position’s remit, including the application of laws, rules and policies, as well as

procurement processes, contract drafting, contract management and other

compliance-related activities.

4. Facilitate the design of market sounding activities and procurement strategies, and

assist teams across the Gallery to develop the full suite of request and contract

documentation.

5. Assist with complex and sensitive market assessment and negotiation activities.

6. Undertake annual procurement planning activities with teams across the Gallery, as

well as monitor and manage critical dates such as contract expiration and review

dates.

7. Update current, or draft new, procurement and contract related policies, guidelines,

procedures and processes, and support the development, maintenance and

improvement of the Gallery’s procurement and contract management systems to

support compliance and inform decision-making.

8. Other duties as required commensurate with your skills and abilities.

Selection Criteria:
1. A sound understanding of, and ability to interpret, all relevant policy, legislation and

guidance materials including, but not limited to, the Public Governance, Performance

and Accountability (PGPA) Act 2013, the National Gallery of Australia Act 1975, and

the Commonwealth’s Resource Management Framework including the

Commonwealth Procurement Rules.

2. Exceptional written and oral communication skills with the ability to adapt messages

to different audiences and influence stakeholders, including clearly communicating

complex issues.

3. Highly developed research and critical analysis skills and demonstrated ability to

provide strategic direction and proactive, practical advice to support the achievement

of the procurement, risk minimisation, contracting and other legal activities in a

compliant and transparent manner.

4. Demonstrated ability in developing and designing sourcing strategies, business

requirements and procurement documentation, contract management as well as

procurement and contracting system and processes design.

5. Proven ability to foster engagement, build and maintain strong working relationships

with stakeholders and a strong commitment to driving collaboration.

6. A high level of self-motivation, professionalism, integrity and discretion,

demonstrating sound judgment and taking responsibility to set and manage

competing priorities and deliver quality outcomes to tight deadlines.

7. Qualifications, Certifications and Registrations

• Relevant tertiary qualifications in Procurement, Business, Commerce, Law or other

relevant discipline (corporate governance, risk and performance management, legal

studies, finance) or equivalent experience is essential.

• Professional certification and/or membership of relevant professional associations

desirable (for e.g. CIPS, PASA, AICD)

Work, Health & Safety Obligations

This role is required to ensure that they meet duty of care obligations as required under

WHS legislation. This is achieved by:

• being accountable and taking ownership of health and safety matters within their

control or ability to promote a culture of health and safety within the Gallery.

• working with colleagues to enhance health and safety and ensure that it becomes a

part of everyday Gallery business.

Note: In line with National Gallery of Australia’s recruitment practices you must hold Australian
Citizenship and satisfy a police check. The requirement to hold Australian Citizenship may be waived
under exceptional circumstances.