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Board Support Officer


Source: uWorkin

Source: uWorkin


Job no:V11577
Work type:Ongoing Full Time
Categories:Board Services

The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

The purpose of this role is to provide a high standard of administrative support services to our Boards and Committees. You will record and manage legal decisions and actions from Board or Committee meetings including attending meetings and taking accurate minutes, processing and distributing outcomes to relevant parties, dealing with sensitive issues in a complex environment.

In this role you will:

  • Support Boards, Committees, Chairs and Ahpra staff in relation to compliance, governance, risk and procedural issues to ensure valid and consistent decision-making in accordance with terms of reference, the Health Practitioner National Law, policies and guidelines.
  • Coordinate the preparations for meetings, teleconferences and video conferences, including room bookings and set up prior to meeting, catering, provision of materials or information for the meeting, attending meetings and tidying up after the event
  • Prepare and process agendas and meeting papers for board or committee meetings and distribute electronically, in accordance with agreed service delivery standards and time frames and in the correct format
  • Maintain electronic filing systems so that documents are stored appropriately in accordance with Ahpra records management policies and are able to be easily retrieved for future reference and audit purposes.
  • Effectively manage all relevant committee or board communications to internal and external stakeholders. Consult and liaise with program directors, managers, staff and board and committee members in relation to agenda items and papers.
  • Perform other administrative tasks as required, such as goods receipting, financial reimbursements

As the ideal candidate, you will demonstrate the following:

  • Over 5 years’ experience in administrative support i.e. supporting boards and committees
  • Accurate minute taking, excellent formatting skills, editing and proof-reading
  • Highly proficient with a range of Information Systems – Microsoft Offices Suite, Adobe Pro, Content Manager/TRIM Sharepoint/Diligent Boards and various video/web conferencing
  • Excellent time management skills with the ability to prioritise and complete a broad range of activities
  • Outstanding coordinating, organising and communication skills – both written and verbal with the ability to consult and liaise with program directors, managers, national staff, and boards with confidence.
  • High attention to detail and accuracy
  • A willingness to work in a close team that adheres to the values of Ahpra

What we offer:

  • Discounted health insurance with Medibank Private and discounted gym memberships
  • Great work/life balance
  • Generous provisions for personal leave, annual leave loading, and the ability to purchase additional annual leave
  • Salary starting from $78,210 per annum plus Superannuation

To apply:

  • Click ‘Apply for this job’ to submit your application and view the position description
  • Your application must include a resume and a cover letter outlining your skills and experience relevant to the requirements in the position description
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
  • For any queries or a confidential discussion regarding this position please contact Lara Ketelaars on 03 8708 9235 or via email - recruitment@ahpra.gov.au
  • Closing Date: 11.30pm Sunday 14 February 2021

Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.

Ahpra is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment. If you have any support or access requirements, we encourage you to advise us at time of application.

With respect, no agencies please.

 E10043- Board Support Officer - Level 4 020720.pdf

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time