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February

Executive Assistant

PICO National Network Outreach & Recruitment - Perth, WA

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

Executive Assistant
About Faith in Action:
Faith in Action is the largest grassroots faith-based community organizing network in the United States. For 40 years Faith in Action (formerly known as PICO National Network) has brought people of faith together to advance racial and economic justice. Through a network of 60 faith-based organizations and 1,200 religious’ congregations, Faith in Action provides an opportunity for thousands of volunteer leaders to stand up and be heard on the public and corporate decisions that most directly shape their lives.
Faith in Action organizations have successfully changed public policies at the local, state and federal level that have helped families obtain affordable health coverage for themselves and their children, provide their children with a better education, protect their homes from foreclosure and secure good jobs. Through an innovative campaign infrastructure that ties together grassroots people-led organizing in more than 200 cities and towns and 18 states with large-scale efforts to change federal policy, Faith in Action is currently leading campaigns to help with citizenship for 11 million aspiring Americans, end mass-incarceration and make sure that no one is excluded from the benefits of health reform.
Position Overview:
The Executive Assistant provides high-level administrative support for the Deputy Director/Chief Faith Officer and Chief Operating Officer, assisting and supporting leaders and associates in the organization.
The ideal candidate will be experienced in handling a wide range of administrative, operational and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The candidate should have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
Above all the ideal candidate will have a proven commitment to social justice and express comfort working in a multi-racial, multi-faith environment.
Essential Duties and Responsibilities:

  • EXECUTIVE SUPPORT:
  • Manage the daily schedule of the Deputy Director and Chief Operating Officer; and coordinate relevant logistics;
  • Provide heavy calendar management, requires interacting with both internal and external executives and assistants, as well as consultants and funders, to coordinate meetings;
  • Serve as the first point of contact for the Deputy Director/Chief Faith Officer and Chief Operating Officer, triage all requests and help streamline communications and other activities;
  • Conduct background research and provide pertinent materials to prepare executive’s for upcoming meetings and conferences;
  • Manage and maintain travel arrangements, meeting registrations, and reservations for executives;
  • Monitor, respond to and distribute incoming and outgoing electronic and hard copy communications on behalf of the executives;
  • Develop meeting tools, such as slide decks, agendas, and other documents and communications necessary to support meetings. Develop and distribute notes/results/action items from the meetings;
  • Prepare expense reports, memos, letters, slide decks, spreadsheets, financial statements and other documents
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
  • Conduct research on podcast guests and prospective faith partners;
  • OFFICE MANAGEMENT:
  • Maintain and organize electronic project files for access by team members and national staff;
  • OPERATIONS:
  • Support the set-up and running of Zoom meetings, while providing troubleshooting support for technical difficulties; and
  • ADMINISTRATIVE:
  • Manage, track, and update a database of faith partners, clergy leaders, congregations.

Qualifications:
You are a great fit for this role if you have the following skills and/or prior experience:

  • 3 or more years of experience supporting at the executive level
  • Bachelor’s degree or equivalent experience
  • Excellent calendar management skills
  • Experience scheduling travel arrangements
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and GSuite
  • Experience successfully creating and/or modifying processes
  • High level of professionalism, attention to detail and confidentiality
  • Positive attitude and flexibility
  • Customer service orientation
  • 100% follow-through

Strongly Prefer:

  • Support experience in a nonprofit, public policy or social services environment
  • Extensive knowledge of administrative online applications, such as Zoom, Slack, Dropbox, etc.
  • Experience with various technical tools and software
  • Familiarity with any of the following databases: SalesForce
  • Experience with basic IT troubleshooting
  • Experience managing vendors
  • Experience with credit card reconciliations
  • Experience with project management

Compensation & Benefits:

  • This position would be based on the West Coast and report to the Chief Operating Officer.
  • Faith in Action is an equal opportunity employer committed to diversity in its staff and offers a competitive salary and generous benefits.

Application Procedure:
All applicants must apply for this position online via organizingcareers.org. Please have the following documents ready to upload to your online application:

  • An electronic file of your resume (preferably in PDF format) and 3 references ready to be uploaded with your online application.
  • A cover letter (outlining your qualifications for this position).

If you need assistance or experience any technical difficulties with your online application, please contact careers@faithinaction.org. Resumes will not be accepted via this email address.

FAITH IN ACTION provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, FAITH IN ACTION complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time