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February

Senior Executive Assistant

The Sunrise Project - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

About Us

Driven by a passion to solve the climate crisis, The Sunrise Project is a team of experienced change-makers, researchers and communications professionals with a mission to scale social movements to drive the global transition beyond fossil fuels. With programs and staff in Australia, Europe, and the US, we have developed a unique model of grantmaking and campaigning that supports networks of organisations to drive powerful change towards our mission. 

We have a dynamic and nimble organizational culture and we’re serious about supporting our people to thrive. We’re committed to building justice and equity into our organization as well as through our work in the world. We move fast and are growing rapidly as we lean into the urgency of the climate challenge.

About This Role

This role supports our two Co-Executive Directors to manage the rapid scaling of our organization and programs. You’ll be the ‘chief wrangler’ who’ll bring high level coordination and support to our executive and operations teams.

You’ll need to be a lateral thinker, problem-solver and be super-organised. You’re going to be supporting the Executive Directors to prioritise, prepare and follow-through, so developing a deep understanding of our whole organisation, programs and the context we’re operating quickly and is going make all the difference.

A big part of the job is to steer the Executive Directors away from distractions and help them focus on their highest leverage activities so you’ll need to bring decisive prioritisation and high levels of organization to help them schedule and prioritise their time and tasks. You’ll be engaging closely with everyone from board members, philanthropists, business and NGO leaders, and staff at all levels within our organisation. You’ll need a penchant for clear, direct communication, an unflappable nature, and the ability to read people and group dynamics. 

The role at a glance

  • Support the Co-executive directors to manage their workloads, including prioritisation, scheduling and diary management;
  • Support the Co-Executive Directors to manage correspondence including managing email inboxes, drafting and/or editing memos and reports;
  • Provide logistical and administrative support for the Co-executive Directors including arranging meetings, workshops and complex travel itineraries;
  • Provide support to the management team including preparing and organising meetings, developing agendas and managing follow-through;
  • Provide support in preparing reports and presentations;
  • Collaborate with and provide support, where required to the Operations administrative, HR and legal functions.
  • Apply a strategic mindset to all transactions to help us lead the organisation with the greatest impact through supporting and simplifying our workflows by anticipating what's needed before we do.


Requirements

We’re looking for someone who has
  • At least five years’ experience in a similar or related role managing multiple executives and diverse personalities;
  • An advanced level of organisational and project management skills;
  • The ability to prioritise decisively and juggle multiple projects and priorities in a flexible, fast-paced environment;
  • Advanced written and oral communication skills;
  • Intermediate competence with software and nimble tech solutions;
  • Exceptional interpersonal communications skills and high-level emotional intelligence;
  • The ability to understand complex strategic and organisational dynamics;
  • A passion for action on climate change and a commitment to social justice.


Benefits

How Sunrise supports its staff

The Sunrise Project is committed to creating a workplace that supports our staff to do their best work and develop professionally. We have the following in place to help us achieve that
  • Superannuation contribution of 12.5%
  • Four weeks annual leave with leave loading of 17.5%
  • Birthday leave (if it’s your birthday, you get a day off)
  • Cultural leave
  • 12 weeks parental leave after 12 months of service
  • Commitment to supporting your professional development
  • Access to Employee Assistance Program
  • Coaching and management support with regular 1 1 meetings
  • Performance reviews and feedback to support you and the team to reflect and grow
  • A co-developed initial 3 month work plan to help you hit the ground running and have clarity on your role and responsibilities.
  • Flexible work policy