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Team Administrator

JLL - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

Source: uWorkin


What's your ambition? Is it a big goal or small steps? Professional or personal? We'd like to know, because we make your ambitions our business.

As the Team Administrator based in the JLL Melbourne office, you will support our VIC Office Leasing Team & their Executive Team Assistant.

Key responsibilities:
Assist with the administration, marketing & PR functions across the whole team
Assist in creating marketing campaigns, and being the liaison for signage, photography & 3d tours
Maintenance and upkeep of all client property listings
Create & Update Lease Authorities
Enter lease deals into the CRM System
Raise deal invoices for the whole team
Maintenance and upkeep of Focus CRM system database
Arrange for deposits and release of monies in Trust accounts
Arrange payment of internal and external invoices
Enter all Mastercard and cash reimbursement expenses
Prepare documents, submissions, presentations and administration duties for the team
Preparation of any client meetings – pre-register security access, agenda, minutes, catering and any ad-hoc requirements
Diary management and coordination of meetings
Book travel, accommodation and arrange itineraries as and when required.

Sound like the job you are looking for? Before you apply it's also worth knowing what we are looking for:

Ideally you will have 2 to 3 years’ experience in an administration function either supporting a team, or as support to a senior business leader
Year 12 Level Education / TAFE or Business Studies
Ability to prioritise
Ability to work autonomously and make sound decisions when required
Strong organizational skills & attention to detail
Ability to deal with multiple tasks and work towards and achieve tight deadlines
Good communication skills both verbal and written
Strong working knowledge of Microsoft Office Programs
Typing speed of 60-70wpm
Understanding of PR / Marketing
Strong Excel skills
Strong Powerpoint skills
Preferably experience on Indesign

Want to apply?
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.
Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submission will not be accepted.