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Office Administrator

MBCM Ballarat - Ballarat Central, VIC

Property & Real Estate
Source: uWorkin

Source: uWorkin


Role Title: Assistant to Director

Reporting to: Director


To assist and the Director and/or the Senior Manager in the management and administration of a portfolio of Residential, Industrial and Commercial properties.


1. Establish and maintain effective reporting relationships with all Owners Corporations in the portfolio.

2. Provide administrative and management support to the Director as required.

3. Addressing reactive and proactive maintenance issues.

4. In conjunction with the Director develop and prepare and maintain budgets for individual Owners Corporations and provide reports as required, including annual reports.

5. Ensure that all relevant financial reports and other administration procedures and requirements are accurate and complete.

6. Provide account payable and receivable services and follow up contributions (from OC owners).

7. Support the Director during Annual General Meetings and special meetings as required.

8. Ensure activities comply with relevant Acts, Regulations, Codes, legal demands and professional and ethical standards.


  • Builds Relationships – Ability to establish and grow effective relationships at any level and maintain them.
  • Customer Orientation – Seeks to understand customer / client expectations and responds to their needs.
  • Organisational Skills – Is able to prioritise and plan multiple activities and meet objectives within established timelines and to budget. Seeks out and finds better ways to do things.
  • Communications – Ability to Chair and facilitate meetings, negotiate, mediate, communicate, manage various personalities and provide accurate advice without causing offence to anyone. A dedicated team player who considers customer service a priority and in whose nature it is to go the extra mile.
  • Attention to Detail – Owns the numbers, knows the numbers and their accuracy and completeness at all times.
  • Decisiveness – Willingness to commit to a course of action.
  • Business Acumen – Understands business principles and makes sound commercial decisions. A natural ability to problem solve is also crucial.
  • Integrity – Maintains legal, social and organisational standards and values and honours commitments. Is conscious of the ‘stewardship’ nature of the role in the management of owners’ funds.


  • There will be a requirement to travel in line with the needs of the job – within Victoria so a current Driver’s license is necessary.

Job Type: Full-time

Ballarat Central, VIC

Property & Real Estate


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