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Technology Administrator


Administration & Secretarial
Source: uWorkin

Source: uWorkin




Permanent - Full Time


Administration and Office

The Company

VAE Group is a HVAC (heating, ventilation and air conditioning) solutions company that started in 1997. Today, we have grown to over 300 employees and have nine office locations in Australia, New Zealand and Papua New Guinea. As a Tier 1 building solutions company and one of Australia’s largest commercial HVAC companies, we pride ourselves on trust and integrity. We work and engage with our clients so that together we develop solutions that always work and are delivered on time and on budget. At VAE, our expert staff have an authentic passion for delivering outstanding results. This energy drives innovative thinking, promotes efficient performance and results in positive relationships. Our growth and success is built on providing Smarter HVAC Solutions with a promise of ‘Built in Certainty’ every time. 

Job Description

The Role

Reporting into the QLD & NT Technology Manager and based in Darra, the Technology Administrator will be responsible for supporting the Technology Service Team with various administrative tasks. The successful candidate will be energetic and highly organised, with experience in Service & Projects Administration. They will also have exceptional interpersonal skills as well as an understanding of the challenges of working in a dynamic and fast growing business.

The Responsibilities 

Some of the key responsibilities will include:

  • Project invoicing and forecasting
  • Inventory management
  • Project procurement & PO's
  • Payapps progress claims & Invoicing with external customers
  • Pre-Invoice Report approval
  • Timesheet management for Technicians
  • Liase with internal and external customers to schedule works whilst insuring timely completion 
  • Schedule reactive and planned maintenance 
  • Service & warranty contract renewal/creation
  • Financial reporting 

Desired Skills and Experience

The ideal candidate will have:

  • Experience in Service & Projects Administration
  • Pronto experience, preferrable
  • Demonstrated experience in delivering excellent customer service 
  • Exceptional organisational and time management skills
  • Excellent written and verbal communication skills


Most importantly the candidate will be able to demonstrate how they work within the VAE company values of Energy, Synergy and Success. We are proud of the VAE Group culture and it is key to the company's significant growth & low employee turnover.

What we offer

  • Competitive Remuneration
  • Flexible Working Environment
  • Great team culture – team sports, regular social activities, family friendly
  • Strong Safety Focus
  • Suburban location with a new office fit-out
  • Free onsite parking
  • Financial Wellness Program
  • Discounted Private Health Insurance
  • Personal and Professional Development
  • Onsite coffee machine