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Executive Assistant - Darra

Johnathan Thurston Academy - Darra, QLD

Administration & Secretarial
Source: uWorkin

Source: uWorkin


Johnathan Thurston Academy

Taking employment back to basics. We simply introduce jobseeker to jobs! It's that simple.

The Johnathan Thurston Academy, with Lendlease as our major employment partner, has a unique collaborative employment zone. The goal and focus is to connect job seekers to all of our employment partners throughout the nation. We aim to ensure that all opportunities for potential connections are both exhausted and managed in the one zone. We have created a unique and sophisticated platform that streamlines all employment opportunities between job seekers and employers.

We represent employers across all industries, we encourage you to keep in touch by registering to our JTHotJobs https://jtachieve.com/3cF22iw

Our client: VAE Group

Posted: 18/02/2021
Closing Date: 18/03/2021
Job Type: Permanent - Full Time
Location: Darra
Job Category: Administration and Office

The Company

VAE Group is a HVAC (heating, ventilation and air conditioning) solutions company that started in 1997. Today, we have grown to over 300 employees and have nine office locations in Australia, New Zealand and Papua New Guinea. As a Tier 1 building solutions company and one of Australia’s largest commercial HVAC companies, we pride ourselves on trust and integrity. We work and engage with our clients so that together we develop solutions that always work and are delivered on time and on budget. At VAE, our expert staff have an authentic passion for delivering outstanding results. This energy drives innovative thinking, promotes efficient performance and results in positive relationships. Our growth and success is built on providing Smarter HVAC Solutions with a promise of ‘Built in Certainty’ every time.

Job Description

The Role

The Executive Assistant will be responsible for providing a high level of support to the Chief Executive Officer. The successful candidate will have high energy, and a natural ability to organise, multitask and problem-solve.

They will also have exceptional interpersonal skills as well as an understanding of the challenges of working in a dynamic and fast growing business.

The Responsibilities

Some of the key responsibilities will include:

  • Organise CEO/CFO meetings with timely management of diary, invitations, and appointments
  • Collate information to produce reports and presentations
  • Ensure the coordination of papers for the CEO review and successful delivery of all Board meetings
  • Set up of and attendance to key meetings, including creating agenda’s, minutes & following up on action items
  • Analyse & improve business administrative processes to make best use of administrative function
  • Handle correspondence directed to Leadership Team and People Leaders
  • Maintain the current filing and database system
  • Minute taking
  • Triaging and responding to emails
  • Travel arrangements & other duties as required
  • Participate on management committees as required
  • Process financial transactions & invoices
  • Development, creation, implementation & management of systems, processes & procedures across the business
  • Assist in administration planning and logistics for events and conferences, meeting arrangements, catering, minutes and agenda preparation including compilation of meeting reports provided by executive and officers etc.
  • Drafting responses to correspondence
  • Some out of hours work and travel where necessary.

About You:

  • Prior experience in a similar role
  • A natural ability to multitask and problem-solve
  • Well-developed organisational & time management skills
  • A keen eye for the details
  • Maintain confidentiality when working with information of a sensitive nature
  • Excellent communication skills and stakeholder engagement
  • Strong skills in Microsoft Word, Outlook, Excel, PowerPoint, and other tools for reporting needs
  • The ability to wrangle a CEO that most think is not possible!


Most importantly the candidate will be able to demonstrate how they work within the VAE company values of Energy, Synergy and Success. We are proud of the VAE Group culture and it is key to the company's significant growth & low employee turnover.

What we offer

  • Competitive Remuneration
  • Flexible Working Environment
  • Great team culture – team sports, regular social activities, family friendly
  • Strong Safety Focus
  • Suburban location with a new office fit-out
  • Free onsite parking
  • Financial Wellness Program
  • Discounted Private Health Insurance
  • Personal and Professional Development
  • Onsite Coffee Machine