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Executive & Personal Assistant

BespokeHR - Adelaide, SA

Administration & Secretarial
Source: uWorkin

Source: uWorkin


Are you an experienced, motivated and proactive EA, PA and Office Coordinator looking for a new opportunity?

City Location
Excellent remuneration and not for profit salary packaging benefit available
Tight knit and supportive team with strong values

Who the Company is?

Our client is a South Australian not for profit (NFP) multicultural crisis service. Their key principles are to be responsive to the needs of their clients, to work in partnership with them and their communities and to advocate for their needs.

They are a tight-knit group who support one another to be the best they can be and in turn offer the highest quality service to their clients. They are committed to professional development, offer flexibility in day-to-day work, and create space for people to apply their skills and ideas. They reflect qualities of good leadership including vision, innovation, inspiration, adaptability, wisdom, competence, communication, self-evaluation and confidence.

Key Responsibilities:
Provide support with the day to day operations across the organisation’s sites.
Act as the point of contact between the CEO and all stakeholders.
Handle relevant correspondence.
Organise calendars to ensure smooth schedules focused on business priorities.
Assist in the preparation of board reports and presentations (including proofing and editing).
Manage staff payroll, external invoices, reimbursements and liase with external accountants, including preparation for yearly audits.
Assist with key projects and initiatives across the wider business as required.
Manage personal assistant duties as required and directed by the CEO including picking children up from school and home related activities (occasional after hours work required).
Assist and maintain all administration for the organisation’s philanthropic and government grants.
Maintain relevant insurances across all areas of the business including the registration of company vehicles.
Coordinate and schedule meetings, appointments and travel arrangements for the CEO.
Gather data and information sourcing for reporting as required.
Attend meetings and keep record of minutes.
Introduce efficiency and automation solutions across the organisation’s administrative systems.
Manage and coordinate virtual and material resources.

‘What you look like’ and need to demonstrate to be successful’.

Connect and be passionate about the work of the organisation.
Minimum 3 years’ experience as an EA/Senior Personal Assistant or similar.
Previous stable background of employment.
Relevant Certificate / Degree / Diploma qualified (Administration, BA Secretariat viewed favourably).
Highly proficient with MS Office.
Must have an excellent grasp and previous experience using XERO (essential).
Ability to organise appropriate information for meetings, prepare agendas, follow-up on outstanding items and take minutes as required.
Ability to exercise good business judgement to coordinate appropriate actions and deal with matters not requiring the attention of the CEO.
Excellent verbal and written communication skills.
Have the ability to proactively work unsupervised.
Employ a sense of urgency in your work practice.
Detail oriented with excellent time management skills.
Ability to maintain confidentiality and handle sensitive information.
Highly collaborative team player with good energy and a positive attitude.
Forward thinker with a proactive mindset.
Ability to multitask, operate efficiently, learn and adapt to change quickly.
Self-motivated team player with a desire and drive to learn and grow.
Ability to work with multiple priorities in a fast-paced environment.
Must have a current driver’s license with comprehensive insurance and willing to drive own vehicle.

What can the Company offer?

Excellent remuneration.
Not for profit salary packaging options.
Interesting and diverse work.
Supportive Team.
Structured Professional Development opportunities.

Sound like you?

If you answered yes, please click the apply now button and submit your application by providing a cover letter which highlights your experience relevant to the areas covered under ‘What You Look Like’ along with your resume (please combine your cover letter and resume in one document), and answer the screening confirmation questions relevant to this position. When you apply you will also be required to complete a short 3 minute video (3 questions) to introduce yourself (please allow 10-15 minutes to complete the application process).

For more information, you may contact Kylie on 0402 337 455.

If you believe you may be a good fit, please click the apply now button and submit your application by providing a cover letter addressing the ‘must have’ criteria along with your resume (please combine your cover letter and resume in one document), and complete the screening confirmation questions relevant to this position (please allow 10-15 minutes to complete the application process).

For more information, you may contact Paulette on 0412 393 068.

To note, we will provide regular progress updates on the recruitment process via email sent from our Expr3ss recruitment system. If you have not seen any updates within 2 weeks please check your junk mail first prior to contacting us directly.

Recruiters and Candidates. Please do not send details directly to the client. The client has engaged BespokeHR to assist solely with this position. If you or any of your potential candidates wish to apply, please do so via the apply button.