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February

Engineering Administration Assistant

Hilton Hotels & Resorts - Surfers Paradise, QLD

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

Work Locations

:
Hilton Surfers Paradise
6 Orchid Avenue
Surfers Paradise 4217

Our team members are changing the world one stay at a time. They’re engaged and recognised in many ways for showcasing their talents. Join the most well known Hotel brand in the World and you’ll have more than just a job - you’ll have a challenging and rewarding career in the hospitality industry and the flexibility to balance your personal and professional priorities.

What will I be doing?
As our Engineering Administration Assistant, you will be responsible for supporting the Engineering, Finance and the Hotel Operations Teams . Reporting to the Chief Engineer you will a have diverse range of responsibilities across the Hotel including supporting the day-to day operations of the Engineering Team. No two days will be the same but expect your days to be filled with some of the following tasks:

  • Provide a full range of administrative support to the Chief Engineer and Engineering Department in the day-to-day administration of the Department including; Data Entry, Management of SideKick System and Service Log and provide accurate management of all documentation and maintain a systematic filing system to help support internal and external audits
  • Create and update maintenance spreadsheets, audit dates, calendars to help keep the Department on track and support the Chief Engineer in organisation of department and service schedules.
  • Liaise regularly with the Executive Assistant for maintenance of Private Residents Apartments, administration of rooms exiting and entering the rental pool ensuring the quality of entry and exit apartments though assigning Engineering Checks and tasks.
  • Logging all maintenance undertaken on private residences and shared areas ensuring any associated costs or hours are allocated effectively and accurately.
  • Liaise and coordinate with external contractors and vendors on behalf of Engineering and Security and maintain relationships with external suppliers.
  • Support the Engineering and Finance Department by accurately inputting Purchase Orders and reconciling for Department and keeping track of costs and expenses and cashiering duties for the Hotel.
  • Develop relationships with Community Representatives that benefit our Hotel and work to align with our Sustainability practices and Charter.

What are we looking for?
We are ideally looking for a people person who loves the buzz of Hotels, has experience working with Trades or in a similar environment, has a high level of attention to detail & gets great satisfaction from ticking off a well-organised to-do list! A few other must-haves include;

  • Proven Administration Experience in a fast-paced environment
  • Strong administration skills - Microsoft packages and hotel accommodation systems
  • Excellent time management skills
  • A passion for customer service
  • Ability to work under pressure and deal with several priorities at once
  • Previous experience in hotel operations is advantageous but not essential

What will it be like to work for Hilton?
Our team are responsible for living up to our brand promise of ‘ensuring that every guest feels cared for, valued and respected,’ we achieve this by ensuring our Blue Energy culture is alive in each of our hotels. Blue Energy is the unspoken energy and passion behind each of our dedicated team members who are focused on making a difference.

As a Hilton team member you can expect to receive:

  • A competitive industry salary
  • Team member only discount global Hilton room rates
  • Flexible Working Options
  • Discounts of up to 50% on products and services in participating Hilton outlets
  • Access to Hilton University training, offering more than 2500 learning programs
  • Career development planning opportunities

Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all – Join the Team!

EOE/AA/Disabled/Veterans

Schedule

: Full-time
Brand : Hilton Hotels & Resorts

Shift

: Day Job

Job Level

: Team Member

Job

: Engineering, Maintenance and Facilities

Surfers Paradise, QLD

Administration & Secretarial




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