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Product Development & Purchasing Assistant

Air Aroma - Cheltenham, NSW

Manufacturing & Industrial
Source: uWorkin

Source: uWorkin


We’re a highly innovative company with a presence in close to 100 countries and we’re expecting strong national and international growth in 2021 and beyond. Twenty-two years strong, we are a pioneer in the Scent Marketing industry. Clients include high-end retailers, casinos and hotels. Designing, manufacturing and taking to market a range of scent diffusers, clients have the opportunity to match their brand identity with a fragrance that amplifies their brand attributes.

We are looking for a Product Development & Purchasing Assistant to order supplies based on our company’s needs. Responsibilitiesinclude researching new vendors when required, tracking deliveries and updating order records. If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you.

Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory, assist with development process of new products and prepare costings. 


  • Monitor stock levels and identify purchasing needs
  • Research potential vendors
  • Track orders and ensure timely delivery
  • Update internal databases with order details (dates, vendors, quantities, discounts)
  • Evaluate offers from vendors and negotiate better prices when required
  • Prepare cost analyses
  • Maintain updated records of invoices and contracts
  • Follow up with suppliers, as needed, to confirm or change orders
  • Liaise with warehouse staff to ensure all products arrive in good condition
  • Sourcing new suppliers, local and overseas
  • Assist with development of new custom products, sourcing parts with suppliers (bottle, caps, boxes)
  • Negotiate with existing suppliers for better pricing
  • Maintaining price lists
  • Calculating pricing for custom made products for re-sell (using existing formulas set in place)
  • Add new products to the internal database


  • 3 years experience as a Purchasing Assistant or Product Development role
  • Strong organisational skills
  • Good understanding of supply chain procedures
  • Hands-on experience with purchasing software (e.g. Xero)
  • Advanced knowledge of MS Excel
  • Strong administrative and customer service skills
  • Solid experience dealing with various suppliers and customers is highly desirable
  • Proven experience in quoting, pricing and client management desirable

The successful candidate will have:

  • Attention to detail
  • Outstanding communication skills and phone manner
  • A proficiency with the Microsoft Office suite
  • Xero experience preferred
  • Self-motivation and the ability to adapt to a variety of situations