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Job Title : School Officer


Administration & Secretarial
Source: uWorkin

Source: uWorkin


Advertised Vacancy Number: IPS/SS671111

This is a permanent full-time position commencing Term 2, 2021

Kelmscott Senior High School (SHS) is seeking a dedicated and enthusiastic School Officer to join their school administration team.

This position requires sound skills using word processing and data software packages. A comprehensive knowledge of SIS/Integris and RM Billing is highly regarded.

The successful applicant will be responsible for daily receipting of all incoming monies for school contributions and charges and miscellaneous items. Liaising with teaching staff for all excursion charges and the processing of invoices through RM Billing for external customers. They will also be responsible for all RM Billing end of month processing including the receipting of direct payments to the School bank account. The successful applicant will also coordinate the production of Booklists and the Contribution and Charges packages for the incoming year.

Other responsibilities will include assisting with reception duties, including meeting and greeting visitors, answering the switchboard and responding to routine enquiries and requests of general information. The successful applicant will possess a high level of interpersonal and organisational skills and be able to liaise with staff and students in the delivery of excellent office support.

Kelmscott SHS is a school of opportunity offering a large range of courses and exciting specialist programmes, together with outstanding facilities. Our former students have had success in their pursuit of future careers and achievements.

Kelmscott SHS has implemented extended learning programmes in Academic Talent, Agriculture, Athletics and Soccer, Languages other than English and Music. The extension opportunities along with the provision of a supportive pastoral care system and a well-disciplined safe environment, ensures academic excellence and creates a demand for placements at our school.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

  • Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
  • Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
  • Ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  • Good verbal and written communication skills and experience in the application of customer service principles and practices.
  • Good interpersonal skills and ability to work unsupervised and in a team environment.

Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about Kelmscott Senior High School can be found by visiting www.kshs.wa.edu.au or Schools Online.

Additional information about Independent Public Schools is also available here

For further job related information:

Please contact Lexie Johansen, Manager Corporate Services, by telephoning (08) 9495 7405 or emailing lexie.johansen@education.wa.edu.au

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

  • A four (4) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school.
  • A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position.
  • The contact details for two (2) work related referees (one being your current line manager).

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.

If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.

Eligibility and training requirements

Employees will be required to:

  • obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
  • obtain or hold a current Working with Children Check
  • complete the Department’s induction program within three months of commencement
  • complete any training specific to this role required by Departmental policy
  • complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment; and
  • provide evidence of eligibility to work in Australia for the term of the vacancy

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 05 March 2021