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15

March

Ea And Legal Administrator To The Managing Director

qld - Brisbane Grove, NSW

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

What You'll Get...

  • To work under the award-winning Global Brand with inspiring and creative team
  • Well, there's the chance to shine in a brilliant team environment in the coolest new hotel brand in Australia, Hong Kong and now Indonesia –bring your personality and sense of fun to work and the most amazing team to work with.
  • Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you
  • Receive Hotel benefits in rooms and our fabulous F&B outlets
  • Stay Fit and Fabulous; be involved in our Wellbeing Programmes
  • Develop relationships and make a difference to other people’s lives through our Community Programme
  • A role with oodles of creative license & chance to showcase your entrepreneurial talent
Are you incredibly detailed, organised, can coordinate not only your life but someone else’s flawlessly? This role will see you acting as an integral part of the MD's operational team, so we need lots of communication, relationship building and integrity.

Completes a broad variety of administrative tasks for the Managing Director (MD) and CEO (when travelling to Australia) including:
  • Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the MD's schedule is followed and respected.
  • Communicates directly, and on behalf of the MD to stakeholders and Ovolo team members.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the MD’s office and internal departments demonstrating leadership to maintain credibility, trust and support with senior leadership team.
  • Works closely and effectively with the MD to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the MD updated.
  • Provides leadership to build relationships crucial to the success of the business and manages a variety of special projects for the MD, some of which may have business impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting of emails and other tasks that facilitate the MD's ability to effectively lead the company.
  • Manages external social communications including MD social media accounts.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Provides administrative and project support to Directors, as required.
  • Coordinates effective meetings by organising and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions. This includes room bookings and equipment set up such as teleconferencing, data projector and refreshments.
  • Assists in the preparation and formatting of presentations and reports.
  • Manages corporate travel program for the business, identifies opportunities to increase efficiencies, reduce expenses and administrates.
  • Develops, implements and administers departmental office systems and procedures. Establishes office procedures, policies and operations. Interprets and communicates policies and processes.
  • Other administrative tasks as directed.
  • Create a preferred Supplier agreements.
  • Review and finalize Leasing Schedules for existing internal and external leases.
  • Review rent review documents.
  • Review and comment on all new contract for risk review process.
  • Review existing contracts and agreements in use within business to ensure they are compliant for legal risk purposes.
  • Adhoc Legal support to CFO and DOF
  • Always conduct yourself in a professional manner that reflects the company in a positive way demonstrating shiny happy people all around.

Sound like you and have the relevant experience- apply now!

Brisbane Grove, NSW

Administration & Secretarial




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