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Document Controller


Any Industry
Source: uWorkin

Source: uWorkin


Location:CBD, Inner & Western Suburbs > Perth

Worktype: Contract

Salary: $ to

Profession / Role: Administration > Administration



Our client is a progressive global operator currently looking to engage with an experienced Document Controller. Reporting to the Site Engineering Manager you will be responsible for providing all the administration supporting functions within the project as well as updating, controlling and communicating to relevant stakeholders, and filing all the documentation on a project.

Role responsibilities:

  • Ensure adherence to Albemarle safety standards throughout Project execution
  • Assist in developing and conveying the unique safety culture of the Kemerton Plant, with the new systems developed, to contractors and vendors with the goal of zero harm (or other similar protocols developed for Kemerton)
  • Liaise with Matthew Bakker (Corporate Project Systems Training Manager) to ensure that corporate administration policies and standards, relevant directives and lessons learned are being considered in the Kemerton design
  • Work collaboratively with both the Albemarle Project team and Wood discipline leads
  • Maintain to high standard established filing structure and naming conventions that have been established.
  • Assist with quality assurance audits
  • Distribute documents via transmittal's to recipients in accordance with the distribution matrix and standard distribution list, and verified that the packages conform to the transmittal
  • Administer, register all internal discipline check (IDC) documents and liaise with engineers, vendors and site personnel regarding verification of documents
  • Control and issue enquiry/purchase order requisitions to procurement
  • Support other departments by providing reporting data. This support includes the "as-planned" reporting and documentation of the redlining functions, "as-built" reporting documenting, deviations and waivers, as required
  • Prepare vendor document requirements based on contractual requirements
  • Track and expedite vendor documents review cycle
  • Process and distribute project specific documentation and liaison with site office to monitor drawing packages and vendor documents
  • Track and file approved engineering changes in relation to drawings/documents including the redlining and "as-built" documentation
  • Maintain current project engineering data files and assist in establishing and implementing "as-built" records and status accounting systems for assigned projects
  • Administer documents during the project close-out and handover phase
  • Other administrative duties as directed
  • Develop and update the document control procedures and guidelines to ensure correct, consistent and standardised processes
  • Provide necessary procedural and database management training to the project staff. Coordinate with site office or other sites for project data management system.
  • Ensure access and guidance to all project personnel on project network and location of various important procedures and standards
  • Provide necessary reports to the Project management team
  • Escalate any requests for new EDMS attribute values /fields or functionality from the business / third parties to IM Consultant
  • Perform standard document control functions for documentation in a timely and efficient manner
  • Liaise with contractors and vendors regarding processing and approval of documentation to ensure quality is maintained
  • Manage record document flow to and from all appropriate parties
  • Maintain and manage files including logging, storing, replacing and retrieving engineering drawing and documentation to ensure accuracy

What's required:

  • Previous experience in system administration and configuration - Team Binder
  • Solid understand of workflows, security access rights, approvals and distribution matrices
  • Demonstrated experience in liasing with EDMS software provider
  • Experience troubleshooting end user issues

What's on offer:

  • Global company
  • 9 Month contract role
  • Unique operations project
  • Perth CBD based
  • Competitive rate

If you feel you are suitable for this role please apply to this advert with your CV attached or contact Clint Allen on 08 64362900 or email c.allen@tecside.com.au for more details.

Contact: Tecside Broadbean

Date Posted: 15/03/2021 7:43:00 PM