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April

Business & Finance Support Officer

Secretaries.com.au - Adelaide, SA

Accounting
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

Full Job Description
#19073087
23 Mar 2021

BUSINESS & FINANCE SUPPORT OFFICER
Bell & Brunt
Adelaide, South Australia
$60,000 - $70,000 p.a.
Part-time

Bell & Brunt is a world class, custom jewellery business helping capture stories of love in hand crafted pieces of jewellery.

Established in 1920, Bell & Brunt design and create handmade pieces of jewellery that honour the story they tell. Our team of design consultants and jewellers combine world class artistry and expertise with our customers style and vision to create a piece that reflects that collaboration.

We are seeking a highly motivated and driven Business & Finance Support Officer to join our team. You will be based at our Studio in the Adelaide CBD working alongside our CEO and Strategic Business & Operations Manager.

This is a rare opportunity to join an elite group and create an incredible impact.

Position Title: Business & Finance Support Officer

Position Objective: The Business & Finance Support Officer works autonomously to provide a high level of production, financial, and administrative services to support the operations of Bell & Brunt.

The role works directly with staff across all operational areas of the business to manage business administration, and has primary responsibility for external stakeholder relationship management.

The Business & Finance Support Officer supports the work of the Strategic Business & Operations Manager by coordinating the daily operations of the business, ensuring policies and procedures are followed to maximise stewardship, productivity, quality and safety.

The Business & Finance Support Officer also works directly with the Chief Executive Officer to develop product costing models, and supports the work of the company accountant to ensure that financial obligations are met in a timely and accurate manner.

Terms of Employment: Permanent Part Time, 32 hours per week

Your main areas of responsibility include:
PRODUCTION COORDINATION

Coordinating and scheduling jewellery work production processes to maximise quality and efficiency and minimise cost;
Identifying and acting quickly to resolve workflow issues or delays, maintaining clear communication with suppliers, contractors, and staff;
Performing strict quality control assessment of completed jobs, liaising with jewellers and design consultants to address issues and continually improve production processes;
Assembling completed jobs in the Retail Edge system, ensuring thorough and accurate costings to contribute to financial reporting.

FINANCIAL

Primary point of contact and support for external company accountant;
General bookkeeping, including producing end of month financial reports and analysis, monthly accounts payable and receivable reconciliation, and bank reconciliations;
Managing financial aspects of customer insurance claims;
Working with the CEO to maintain up-to-date product costing models and job quoting resources;
Weekly payroll processing, checking timesheets against the Deputy rostering system.

ADMINISTRATION

Main point of contact for all service providers, including contractors, office and workshop suppliers;
IT contract management, in-house support, and liaison with providers to resolve issues;
Preparing and proof-reading documents and reports within the Microsoft Office suite, Retail Edge, Infusionsoft, and Xero;
Scheduling building maintenance and WHS compliance works and maintaining a visitor work log;
Auditing, ordering and re-stocking all stationery and office supplies;
Coordinating stocktake activities as directed;
Revising, drafting and implementing improved Standard Operating Procedures on an ongoing basis.

Skills and experience:
Tertiary qualification in business administration, financial services or similar;
Prior work experience as an office manager, business support officer, finance officer, bookkeeper or similar role;
Experience and skill in data analysis and reporting;
Proven experience and skill in identifying, documenting and implementing process improvements;
Experience in scheduling;
Experience with cloud accounting and software, namely Xero Accounting and preferably Receipt Bank;
Experience with the Retail Edge software system;
Excellent interpersonal skills;
Ability to work cooperatively in a diverse team environment, with a genuine desire to support others in their work;
Proven ability to train and develop others;
Excellent verbal and written communication skills with the ability to communicate with influence and to negotiate;
Excellent organisational and time-management skills;
Ability to work independently under limited supervision;
Ability to manage competing priorities and multi-task in a fast-paced environment;
Problem solving skills;
Excellent attention to detail.

If you are an outgoing, and hardworking individual who is looking for a dynamic and engaging work environment where you can make a real difference, then we would love to meet you!

For a confidential interview to discuss this opportunity further, please email your CV and cover letter to:

fiona@bellandbrunt.com.au