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Dispatch And P2p Coordinator

TECSIDE BB - Melbourne, VIC

Any Industry
Source: uWorkin

Source: uWorkin


Who we are

Tecside Group are the partner of choice for Contract Staffing and Recruitment Services within the Oil, Gas & Energy, Mining & Resources, Rail & Infrastructure, Power & Renewables, Maritime & Defence, Industrial & Construction and Manufacturing industries. Our Client Portfolio is diverse, and we hold strong partnerships with many organisations of varying sizes globally.

Our Talent Acquisition Team have the industry experience, connections and market intel to successfully assist you in your job search. We are committed to creating a diverse, inclusive and flexible workforce for the Clients and Communities we serve. As an equal employment opportunity provider, we encourage applications from people of all backgrounds.

The role

Our client, a leader in chemical storage is looking for a Dispatch and P2P Coordinator based in West Melbourne.

Responsibilities include:

  • Supervise the receipt, dispatch and storage of client product in accordance with quality procedures and principles whilst maintaining a high level of customer service.
  • Provide efficient Procure to Pay (P2P) support to multiple sites to ensure compliance in accordance with documented standards, policies, and procedures.
  • Accountable for raising purchase orders, goods receipting and facilitating payment of invoices for goods and services purchase by the sites.
  • Liaise with Dispatch Manager and the Site Operations Manager on all operational priorities, customer requirements and new product storage.
  • In conjunction with the various transport companies and customers, plan / organise and schedule trucking slots in accordance with the Terminal capabilities, maximising customer satisfaction by decreasing demurrage claims.
  • Manage all weighbridge operations ensuring all vehicles are weighed appropriately for internal customers and ad hoc external weighbridge operations.
  • Reconcile all weighbridge weights against inventory system and stocksheets daily.
  • Ensure all stock levels are maintained accurately within the site inventory program and customer information sent in a timely manner.
  • Maintain and manage all Dispatch documentation including customer SDS, internal check forms and tank calibration charts.
  • Ensure all dispatch operations are carried out according to documented procedures.
  • Proactively communicate with internal business unit stakeholders and external suppliers to ensure all P2P (purchasing and accounts payable) needs are met.
  • Prepare, raise, coordinate goods receipting, and control purchase orders in Navision for operational requirements at sites.
  • Liaise with suppliers regarding status of outstanding orders and invoices and assist finance, where required, to facilitate on time payment of suppliers.
  • Assist Site Management to manage actuals to budget and forecast for Opex when needed.
  • Assist in performing Budget to actual variance analysis as required.
  • Assist in the management of site inventory - work with operations team and assist with ordering of stock if needed.
  • Support managing business compliance to the procurement standard and finance policy and related procedures and processes.
  • Liaise with Procurement Manager to ensure contractual arrangements are utilised and leveraged through the Navision system.
  • Be proactive with the maintenance of site safety and be an advocate of correct PPE, observing site safety standards and managing driver inductions. Be vigilant in promoting good behaviour.
  • Prepare ad hoc customer stock reports as needed.
  • Assist Dispatch Manager with all internal audits.
  • Specifically report all incidents and contribute to investigation and follow up actions.

To be successful in the role, you must satisfy the following criteria:

  • Good numeracy skills with a high level of accuracy
  • Proficient computer and data entry skills
  • Good communicative and interpersonal skills
  • Familiarity with the Dangerous Goods Act and applicable regulations
  • Sound understanding of hazardous chemicals handling

Should you be interested in this role, please apply via the link or call Janique on 0404 801 804.