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Executive Assistant

Hoban Recruitment - Sydney, NSW

Administration & Secretarial
Source: uWorkin

Source: uWorkin


An exciting opportunity is available for Executive Assistants to join a Federal Government Agency based in their CBD offices, As an Executive Assistant, you are responsible for managing the Senior Executive's diary and appointments, inbox and a broad range of other support activities, including: providing support for meetings; preparation of meeting papers; organising venues; managing travel arrangements and assisting the Senior Executive in fulfilling their responsibilities. You will liaise with a broad range of internal and external stakeholders, have the ability to anticipate the needs of the Senior Executive and demonstrate flexibility and resilience.

What kind of responsibilities will I have?

  • Managing scheduling, prioritisation, coordination and allocation of work for Divisional staff as appropriate; as well as managing own workload effectively
  • As a Senior EA, mentoring and supporting new and junior staff members
  • Responding to enquiries and providing sound administrative advice which influences decisions by others, identifying and escalating issues to senior staff members
  • Using systems, computer based applications and other tools for office administration and draft basic workplace documents e.g. emails, minutes, agendas and other correspondence.
  • Contributing to and maintaining information resources e.g. procedures, processeand documents
  • Coordinating the activities of a program, project, initiative or specialist task, e.g. briefing packs, business cases
  • Contributing to decision making and planning within the work area, fostering and supporting the Division's goals and objectives
  • Contributing to a healthy and safe working environment, modelling ethical behaviour and practices consistent with the APS Code of Conduct and APS Values
  • Liaising with corporate areas to coordinate the new commencements in the Division/Group
  • Managing phone lists and organisational structures
What are the benefits of this role?
  • Attractive salary + 15.4% Super and other great benefits
  • High profile role
  • CBD Location
  • Supportive and interactive team culture
What kind of experience/skill set are we looking for?
  • Demonstrated experience in executive support roles and responsibilities
  • Highly developed organisational skills and the ability to develop plans and timeframes for completion of work
  • A proven track record in taking personal responsibility for meeting objectives and progressing work, including the ability to identify problems and use sound judgement to resolve them
  • The ability to confidently communicate messages in a clear, concise and articulate manner, including the ability to tailor communication style and messages to suit the audience
  • Proficiency in Microsoft Word, email and web-based applications
  • Put clients, external and internal, at the centre of everything you do
  • Highly developed communication skills, verbal and written to work effectively within internal / external stakeholders
  • Highly enthusiastic and energetic individual who is both flexible and adaptable
  • Ability to work effectively in a small team
  • Ability to prioritise and complete tasks in a fast paced, dynamic environment
This sounds like me! How do I apply / what else do I need to know?
  • You must be an Australian Citizen
Apply Now! Don't delay as this role will not last!

At HOBAN we embrace diversity, inclusion and equal opportunity. We welcome and encourage applications from people from all backgrounds.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email or visit .

AU$68871 - AU$74748 per annum + 15,4% Super

15,4% Super

Reference ID: BBBH282769
Company: HOBAN Recruitment
Date Posted: Wednesday 7 April, 12:05pm

Hoban Recruitment