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April

Administration Officer - Cancer And Haematology Services

South Eastern Sydney Local Health District - Sydney, NSW

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: 63408.44 - 64936.23
Hours Per Week: 38
Requisition ID: REQ215808

SESLHD is committed to creating a workplace that reflects the diversity of our community. This will help ensure our employees, our patients and their carers, feel supported. We encourage people from different backgrounds to apply.

Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing.

What you'll be doing

The vision for South Eastern Sydney Local Health District (SESLHD) is ‘exceptional care, healthier lives’. SESLHD is committed to enabling our community to be healthy and well, and to providing the best possible compassionate care when people need it. 

Responsible for providing high quality administrative support services to enable POWH Cancer and Haematology services to achieve their objectives in a timely, reliable and efficient manner.
Accurate and safe storage of information
Monitor and evaluate administrative processes, systems and procedures to improve office efficiency
Act as an appropriate and effective role model
Promote a culture and supporting practices that reflect the organisational values through demonstrated behaviours
Interactions with patients/clients/employees
Accurate timely typing of clinical correspondence
Scanning, photocopying, filing and faxing duties as necessary
Drafting administrative correspondence
Organising travel and conference attendance for Department heads and senior clinicians as required.
Supporting the staff recruitment processes
Minute-taking as necessary
Organising teleconference &video conference facilities
Schedule / coordinate meetings as requested
Respond to a range of enquiries (in person and over the phone) providing information and referring
Deliver high quality customer service
Respond to administrative enquiries from other departments in the hospital and management
Undertaking duties relating to internal and external referrals as part of patient care, as required.
Draft accurate and concise reports, documents and correspondence, including the preparation of complex documents
Maintain relevant clinical information systems and create, store, retrieve and archive files to ensure the effective and efficient support of clinical activities
Provide cover in frontline reception settings as required
Maintain responsibility for personal and professional development by participating in training/education activities and performance reviews/appraisals in order to continuously improve the level of service provided to patients/clients.
Perform other duties appropriate to the level and responsibility of the position as directed by the Manager,
Administration and Support Services, Operations Manager, or other staff authorised to give them
EXPECTED STANDARDS - ALL STAFF LINE MANAGERS AND SUPERVISORSSENIOR MANAGERS

  1. High level organisational skills, with demonstrated capacity to use initiative to prioritise work and meet competing demands in a high volume work environment.
  2. Demonstrated previous administration or secretarial experience with fast and efficient typing skill
  3. Effective written and verbal communication skills, including excellent interpersonal skills and a strong customer service approach.
  4. Ability to work unsupervised and as part of a team.
  5. Well-developed skills in the use of the Microsoft Office suite of programs, including Word, Excel, Outlook and Powerpoint, including a knowledge of patient administration systems.
  6. Experience working in a health care setting with a knowledge of medical terminology, or a willingness to work towards.
  7. Ability to be compassionate with a demonstrated sensitive approach when dealing with patients and carers, including a commitment to maintaining confidentiality at all times.
  8. Ability to perform a wide range of administrative tasks, including flexibility in working across different areas and enabling adjustments to workflow as required.

Need more information?
1) Click here for the Position Description and SESLHD Expected Standards
2) Find out more about applying for this position
For role related queries or questions contact Michelle Wypych on [email protected]

Applications Close: 22 April 2021