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April

Team Assistant

Mercer - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

Administrative Assistant

Docklands, Melbourne location

Fixed Term Contract – ending October 2021

The role:

We are recruiting an exciting opportunity for an Administrative Assistant to join our Investment’s team in Melbourne.

What’s in it for you?

Join a team of five Administrative Assistants, to provide administrative and invoicing support to Mercer’s Investment team. An exciting opportunity for an experienced and highly motivated Administrative professional to support Senior Management and their teams with a range of day-to-day operations. Tasks include diary management, meeting and event planning, preparation of client materials and client invoicing.

What can you expect?

  • Provide day-to-day administrative support to a team of Investment professionals.
  • Work with in-house databases and systems to process travel bookings, vendor payments, client invoicing and monthly Amex reconciliations.
  • Manage regular and ad hoc reporting and prepare client presentation materials.
  • Coordinate quarterly and monthly client invoicing.
  • Assist with planning for internal and external meetings and events including room bookings, catering and appropriate documentation.
  • Liaise with other parts of the business, clients and external bodies to answer queries and provide good customer service.
  • Engage and work with internal functions, where required (e.g. Human Resources, Facilities Management, Information Technology) to assist with office management and colleague on boarding.

We will need from you:

A team player who will enjoy working with a positive, highly motivated team of professionals.

Proactivity in providing general administrative support to the team.

Demonstrated ability to meet deadlines and work well under pressure.

Exceptional organizational skills including the capacity to anticipate needs and prioritise tasks.

Preferred experience includes working with internationally connected organizations and/or financial services industry.

Experience

With Invoicing Platforms - Preferred.

Ability to identify inefficiencies and implement process improvements.

Excellent written and oral communication skills.

Flexible when occasional projects require extra resources.

Expert with Outlook and the following Microsoft packages (Advanced Word and PowerPoint, Intermediate Excel).

Mercer provides insights, advice and technology-driven solutions to help build brighter futures for our clients, colleagues and communities. Together, we’re redefining the world of work, reshaping retirement and investment outcomes, and unlocking real health and well-being. Mercer’s more than 25,000 employees are based in 44 countries, and the firm operates in over 130 countries. Mercer is a business of Marsh & McLennan Companies (NYSE: MMC), the world’s leading professional services firm in the areas of risk, strategy and people, with 76,000 colleagues and annualized revenue approaching $17 billion. Through its market-leading businesses, including Marsh, Guy Carpenter and Oliver Wyman, Marsh & McLennan helps clients navigate an increasingly dynamic and complex environment.

Applications will only be accepted from candidates who have the appropriate approval to work in Australia. Successful applicants will be required to complete Criminal Record check prior to commencement of employment.

Marsh and McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, and gender identity.

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