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Project Secretariat Officer

Downer Group - Canberra, ACT

Source: uWorkin

Source: uWorkin


Full Job Description
Job ID 580458
Job Type Full Time - Permanent
Location Canberra
Categories Project Management
19 Apr 2021 AUS Eastern Standard Time
Applications close
10 May 2021 AUS Eastern Standard Time

Project Secretariat Officer


Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure and facilities.

Downer Defence Systems provides a broad range of professional and managed services, asset sustainment and estate upkeep services to the Australian Defence Force, the New Zealand Defence Force and other government agencies.

As an ADM Top 10 Defence Contractor, we are a proven and trusted long-term partner, committed to diversity and inclusiveness and to growing Australia’s Defence industry with the participation of Small to Medium Enterprises.

About the role

Downer Defence has an opportunity for a Project Secretariat Officer to provide project support and secretariat services for a Government Cyber Security Program in Canberra.

The successful candidate will be highly experienced in secretariat services at Director level and above as well as coordinating briefing papers and organizing meetings and governance forums for Senior Executives and stakeholders.

The main responsibilities include but not limited to:
Secretariat tasks for monthly and quarterly meetings;

Update and maintain project SharePoint site;

Work closely with the project team to identify content needs and information architecture;

Organise project town hall meetings;

Maintain email distribution lists and assist with internal communications;

Support Project Director across project risk, issues, finance and reporting.

Experience and skills:
Secretariat services to a high calibre;

Coordination of briefing papers and organising meetings and governance forums;

Self-starter with excellent written and verbal skills;

Ability to present key reporting information accurately and succinctly;

Experience within a Defence project; (desirable)

Experienced user of project and business management tools inclusive of Share Point and Microsoft products, i.e. Visio, MS Project, Excel, Word, etc.

Project Risks and issues management;

Understanding of Defence or Government finance and budget management tools.

Eligibility : Due to the nature of the role and client requirements, applicants must be Australian Citizens and hold an active NV1 or higher level Australian Federal Government Security Clearance.

What we offer:
A values driven business with a focus on our people, our relationships, integrity and excellence in delivery

A long-term career opportunity for working with an ASX listed company

Access to Downer career development, financial, health and Lifestyle benefits

Paid Defence reservist leave

Referral bonuses

Work and lifestyle balance