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Administration Assistant

Secretaries.com.au - Barton, ACT

Administration & Secretarial
Source: uWorkin

Source: uWorkin


Full Job Description
06 Apr 2021

Administration Assistant
Canberra Rape Crisis Centre
Harman, Australian Capital Territory
$50,000 - $60,000 p.a.

Canberra Rape Crisis Centre - Administration Assistant

Permanent Position - MEA Grade 4 - part-time (approx 30 hours per week)

About the business:
The Canberra Rape Crisis Centre (CRCC) is a non-government, not for profit, feminist organisation working to eliminate sexual violence against women, young people, children, families and men.

This is a woman only position under s 34 (1) of the Discrimination Act 1991 which does not make it unlawful for a person to discriminate against someone else on the grounds of sex in relation to a position as an employee, contract worker etc, if it is a genuine occupational qualification for the position.

All CRCC employees must:
Undertake a range of functions which require the application of high level knowledge and skills to achieve results in line with organisational and team goals.
Adhere to workplace values and behaviours, policies, procedures and established work practices and display integrity and professionalism and encourage these standards in others.
Exercise initiative and judgement.
Demonstrate respect and work with diversity and difference in the workplace and in the community.
Demonstrate self-awareness, resilience and commitment to personal development.
Use positive interpersonal skills to gain the cooperation of clients, staff and other stakeholders.
Monitor and interpret legislation, regulations and other documentation relevant to the role and organisation.

Position responsibilities include, but are not limited to:
Support leadership team and staff groups in all aspects of administration, with a keen focus on continuous improvement and being proactive.
Develop and maintain detailed administrative and procedural processes that reduce duplication, improve accuracy and efficiency and achieve organisational objectives.
Maintain CRCC paper and electronic records and documents in accordance with organisational procedures and legislative requirements, including filing systems, membership registers and communication systems.
Ensure an adequate supply of office materials and consumables.
Assist with coordinating building maintenance, including WHS and compliance.
Prepare, monitor and update staff rosters.
Respond effectively to enquiries and provide routine advice as required.
Manage multiple competing priorities calmly and efficiently and use initiative to solve problems as they occur.
Identify and escalate issues to senior leadership team members as required.
Carry out other administrative and ad hoc tasks as directed.

Mandatory requirements:
High level of computer literacy including use of Word, email and information databases.
Previous experience in providing administrative assistance to a busy team.
Proven ability to work independently within a team environment, to identify priorities, meet deadlines and to manage the workload.
Demonstrated ability to work positively in a team to promote and model collaborative and respectful staff and client relationships.
High level verbal and written communication skills.
It is important that applicants have a level of self-awareness and emotional intelligence; must have the ability to manage the knowledge that our organisation supports survivors of sexual violence.
Although this is an administrative role, our subject matter can pose challenges.

Desired Requirements:
Current knowledge and experience of the ACT community services and women’s services in the ACT.

Qualifications in business administration or relevant experience are required.
Current Driver's License.
Working with Vulnerable People Card.

For inquiries please contact The Canberra Rape Crisis Centre via crcc@crcc.org.au for any questions.

Previous applicants need not apply. The closing date for applications is 6 May 2021, however we reserve the right to interview sooner and close this vacancy early if a suitable candidate is found.