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Document Controller


Any Industry
Source: uWorkin

Source: uWorkin


angle-right Job no: 579469
Work type: Full Time - Fixed Term
Location: Auckland, Wellington, Christchurch
Categories: Marketing & Business Development, Project Management, Facilities Management

Downer has been designing, building and sustaining New Zealand's infrastructure for over a century and is a leading provider of integrated services in Australia and New Zealand.

With over 12,000 employees in New Zealand, we work alongside some of New Zealand's biggest businesses, councils and government agencies.

Downer New Zealand is a leading provider of integrated services. Our commitment to building long term relationships and supporting our customers with high calibre services and solutions; the talents of our people; and consistent excellence in operational delivery sets us apart.

Our Facilities Services and Utilities business provides services across the three waters, power, gas, telecommunications, facilities management, automation, cleaning, and hospitality sectors. We provide our industry-leading services nationally to Downer and Spotless NZ customers. As we pride ourselves in being industry leaders, we strive for standardisation in how we document, manage and control our contracts. As such, we are looking for an experienced full time Document Controller to co-ordinate updates or new releases of documents with content owners across our business, including the Approval To Release (ATR) management process.

About your role:

In this pivotal role, you will be responsible for implementing information management best practice for the Facilities Services and Utilities (FS&U) business groups and contracts and supporting the operational team's access to documents. Your key responsibilities will include:

  • Represent FSU and the TSC team as the Document Controller engaging with the TDS (The Downer Standard) team and business document owners and approvers to ensure quality control of documents.
  • Coordinate communication of document releases and updates to ensure all users are informed and that any additional instructions are included in that communication.
  • Work closely with the business to coordinator and gather content for document development and targeted communications, and the editorial process for Toolbox Talks.
  • Support the FSU operational business with the adoption of the MS suite of applications to assist them in accessing critical information based on their roles and responsibilities.
  • Manage and maintain the document review process and coordinate business subject matter expert engagement to ensure developed and reviewed documentation is optimised.
  • Promote strong collaborative relationships with positive interactions to obtain the best result for Facilities Services & Utilities and the wider Downer business.

About you:

This is a varied role to deliver clear outcomes so excellent time management skills and laser sharp attention to detail are essential. Wearing different hats across different FS&U business units, each with their own business needs, you will be expected to be flexible in your work all the while ensuring business needs meet Governance requirements. You will need to be both analytical and creative, forward plan your work, ensuring all milestones are met so that the FS&U approval-to-release documentation process is optimised.

We expect that you might be doing or have been in a similar role but are seeking a more dynamic, empowered environment with room for personal growth and an opportunity to realise career ambitions. It goes without saying that you will have excellent stakeholder engagement experience, written and verbal communication skills, ability to work effectively as part of the development team, and a strong commitment to Health & Safety.

A role with us can enable you to develop and enhance your skills and experience. This is a great opportunity for you to join our diverse and inclusive culture and be part of a great team thriving in a collaborative fast-paced environment. We will reward you with a competitive remuneration package, flexible working arrangements, great training and ongoing development, and the opportunity to advance your career within our organisation.

If this sounds like the opportunity for you, head to www.downercareers.co.nz and enter reference number 579469 to apply.

Downer NZ is an equal opportunity employer committed to creating a diverse and inclusive culture.

Our workplaces are drug and alcohol free - all successful applicants will be required to undertake a Pre-Employment drug test and medical.

Due to the fast-paced nature of Downer, our vacancy close dates may be subject to change, so don't delay and make sure you apply as soon as possible.

Advertised: 27 Apr 2021 New Zealand Standard Time
Applications close: 10 May 2021 New Zealand Standard Time