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May

Business Support Specialist - Administration

Boeing - Adelaide, SA

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

Location

Adelaide

Category

Administration

Position

Type

Permanent

Job Reference

BOE/1530978

No File Attached

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About us

Boeing Defence Australia is shaping the future of aerospace and delivering some of the nation's most important programs for the Australian Defence Force.

Joining us is a chance to make your mark, working with a diverse team that is united in pushing the boundaries of imagination and excellence.

We currently employ more than 2,500 people across 14 sites in Australia and three international locations and have a range of opportunities available as we plan for future growth.

The Opportunity

We are seeking a talented and energetic Business Support Administrator to join us on a full time, permanent basis at our Adelaide office.

A small office in comparison to our company globally, this opportunity will provide you with a broad and varying spectrum of work and will suit a dedicated and reliable person. You will engage and work with our local teams, leaders and suppliers as well as our remote enterprise functions nationally and internationally to ensure our operations are efficiently executed safety and compliantly.

Responsibilities

  • Regularly communicate updates and changes to the core Site Services support team as it relates to floor plans, employee facility movements, rules, policies, and local requirements.
  • Coordinate and escort (as required) contractors as they relate to facilities and site services works in our Adelaide office
  • Distribute communications to building occupants of relevant facilities activities such as power outs, works planned or general notifications that may impact occupants (including managing distribution lists)
  • Inspection of minor contractor works with suppliers to ensure compliance and quality (cleaning, preventative maintenance etc.)
  • Assist the Site Service Lead by ensuring the site is fully compliant with Fire Systems, Emergency Control requirements (e.g. emergency preparedness plans, site evacuation planning and crisis management plans and committees) and Health & Safety requirement.
  • Carry out project administration and general administrative duties
  • Assist with booking travel requirements for team members
  • Arrange required contractors/stakeholders meetings with regards to construction works and taking meeting minutes as required
To Be Successful You Will Have

Experience

/Qualifications
  • Previous experience (5 years +) in a similar position
  • Experience in large multi-national organisations
  • Experience/exposure in Project Management
  • Experience in Work Health and Safety responsibilities
  • Experience working remotely with a geographically dispersed core team
  • Experience in providing professional administrative support to senior staff, including maintaining confidentiality, experience in handling sensitive issues, managing priorities and meeting strict and changing deadlines
  • Have a strong focus on professionalism and customer focus skills
  • Strong time management skills and the ability to prioritise
  • Excellent written and verbal communication skills
  • Demonstrated initiative and attention to detail
  • Applicants must be Australian citizens to meet defence security requirements.
Culture

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are core values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

We are committed to building a diverse and inclusive workplace. Female applicants, people of Aboriginal or Torres Strait Island descent and veterans are encouraged to apply.

Benefits
  • Flexible working options
  • Salary packaging
  • Study assistance
  • Employee Incentive Program
  • Global opportunities
How To Apply

If you would like to see your career take off click Apply now.