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Procurement & Commercial Coordinator

Spotless - Perth, WA

Administration & Secretarial
Source: uWorkin

Source: uWorkin


About Spotless

Spotless is a great Australian success story. With a staff force of 36,000, we provide integrated facility management services that create added efficiencies for businesses everywhere. You’ll find us in diverse locations from airline lounges and major sporting venues, to city offices and army barracks, in both Australia and New Zealand.

The Role

The purpose of the Procurement & Commercial Administrator (PCA) is to undertake and coordinate the sourcing of Service Delivery Partners (SDPs) from requirements identification / documentation, innovative sourcing, award, execution of delivery working with the contract managers to provide maximum customer benefit in accordance with Contract conditions & KPI’s.


  • Selecting SDPs that can meet and exceed customer requirements
  • Conduct regular SDP reviews to monitor SDP performance
  • Sourcing and Coordination of the Spotless SDP panel and compliance adherence
  • Assist with the management reporting of panel compliance, savings, volume incentives invoicing
  • Mitigate risks of trade gaps to ensure service delivery continuity.
  • Accounts payable/receivable for WA Housing contract daily
  • Rebate management and allocations
  • Panel compliance management
  • Weekly timesheet processing/payroll enquiries
  • Manually producing, processing & submitting invoices to the client as required

Skills & Experience:

  • Project management skills
  • Negotiation skills preferred
  • Customer service
  • Knowledge of Microsoft Office, especially Outlook, intermediate to advanced knowledge of Excel and Word an advantage
  • Knowledge of the facility maintenance industry beneficial
  • Knowledge and application of the following systems: WMS, SB Client, Bnet, MDO and SAP
  • Procurement / Finance background preferred
  • Proven ability in superior data management, communication and organizational skills to ensure seamless management of contractor compliance, inductions and on boarding processes.
  • Experience in a structured, fast paced telephone and administration role
  • Experience in meeting inter-daily deadlines
  • Experience in a high-volume administration role
  • Recording analysis and documentation.
  • Preparing internal and external correspondence
  • Research and obtaining information quickly and efficiently


  • Competitive salary
  • Great career development
  • Professional and safe working environment

If you are looking to make a positive career move, Spotless is a great choice for you!

Please send your application by clicking the “Apply” button below.

Job number:

Please note: As a prerequisite for these roles, candidates will be required to undertake a pre-employment medical, as well as a National Police Clearance.

Spotless is an Equal Opportunity Employer and encourages Indigenous Australians to apply.

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