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May

Contracts Administration Assistant

Maxima - Erakala, QLD

Administration & Secretarial
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

About the role
Maxima are recruiting an experienced Contracts Administration Assistant with an approximate start on the 5th of May. Beginning at 7am and working through until 3:30pm. The pay for this role is $28.38/hr with 38 hours per week.

Duties:

  • Undertake routine administration and clerical skills – answering telephone, taking messages, photocopying, scanning, laminating, binding, filing
  • Provide assistance to Contracts team members as necessary and contribute to a multi-skilled environment
  • Arrange meetings dates/times, distribute invitations and manage attendance and venues, prepare agendas, distribute minutes and related documentation for various meetings
  • Maintain internal intranet data to ensure information for the end user is current and available for use.
  • Prepare external correspondence including successful and unsuccessful letters, e-mails and agenda reports
  • Prepare basic requisitions in Finance One to, to run enquiries and download reports as required
  • Compile category spend to assist with the renewal of Preferred Supplier Arrangements
  • Assist in conducting tenders and quotes including involvement in the evaluation process
  • Assist with contract compilation and execution of contracts, including Deed of Novation’s
  • Conduct the upload of Preferred Supplier Arrangement data into Council’s financial system to allow for use by the whole of Council

Applicants must have:

  • Driver’s Licence
  • Basic numeracy, keyboard, written and verbal communication skills relevant to the work area (Office, Excel, Finance 1
  • Certificate II or III in Business (or similar) or an equivalent level of expertise and experience
  • Demonstrated ability to work effectively and productively within a team, including being responsible for the timeliness of work
  • Previous experience with Finance 1 purchasing system (desirable)
  • Possess a strong commitment to the highest level of Customer Service and a desire to raise the profile and perception of Council within the community.
  • Task and goal orientated with a commitment to “quality” service
  • Basic telephone, communication and inter-personal skills with the ability to deal with confidential and sensitive matters within clearly defined guidelines
  • A developing knowledge of Councils policies and procedures
  • A developing knowledge of council’s financial system and functions.
  • Understanding of Council’s Enterprise Risk Management Policy and Framework objectives as they impact the position (desirable)

Please make sure your resume includes minimum 2 referees from your most recent employment.

Maxima are committed to advancing workforce diversity and inclusion for all.Aboriginal Torres Strait Islander and People Living With Disability are encouraged to apply.To apply online, please click on the appropriate link below. Note that if you haven't received a reply within 2 weeks please regard your application as being unsuccessful in this instance.