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Executive Assistant To The Md - Join Us Love Your Job

Tradeflex Australia - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

Source: uWorkin


About Us:

Our Company is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship driven service. Our client base covers retail, transport, education, residential, industrial, commercial and public buildings.

You will find we are anything but ordinary; we believe we work better as a team and are focused on bringing our best to the table each and every day. We are committed to delivering value and take full accountability for making that happen.

We have achieved great success and we are about to get a whole lot bigger!

Job Description

About the Opportunity:

Reporting to the Managing Director you will provide a full range of administrative and executive support functions to ensure the smooth and effective administration of the executive management team.

Key Accountabilities

  • Draft and prepare external and internal correspondence. Prepare briefing packs, reports and high-quality presentations in a professional and timely manner.
  • Schedule diaries, negotiate appointments and meetings and organise associated and supporting documentation.
  • Act as a sounding board for ideas, issues and feedback from Managing Director.
  • Actively liaise with the management team to advise them on matters pertaining to their area of accountability ensuring disseminating information.
  • Attend Executive meetings to assist in understanding the business requirements and follow up on specific items.
  • Coordinate effective meetings by organising and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions. This includes room bookings and equipment set up such as teleconferencing and refreshments.
  • Set up office functions and coordinate events.

About You/What Great Looks Like:

To be considered for the role you will be customer-service focused and enjoy making sure that the people you are supporting have everything they need, when they need it. You're pragmatic, organised, efficient, intuitive, comfortable taking ownership and responsibility when it's required. Being able to notice the smaller details while also being two steps ahead is a skill that you've honed throughout your career.

What we are looking for:

  • Extensive experience in an administrative role with responsibility for the management of an executive or senior executive/s activity.
  • Significant experience developing a range of printed and online material for a corporate or government organisation.
  • Demonstrated ability to project manage the creative design process of documents from brief to completion to meet project and business objectives.
  • Outstanding professional conduct and ability to exercise a high level of confidentiality, discretion and judgement.
  • Well-presented and an approachable demeanour with strong inter-personal skills.
  • Demonstrated high level judgement experience in analytical problem solving and decision making.
  • High-level written and oral communication skills and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally.
  • Ability to prepare and draft reports, minutes and correspondence with a high level of accuracy, confidentiality and attention to detail. Meticulous with grammar, spelling and formatting.
  • Ability to balance conflicting priorities and to work to deadlines.
  • Advanced knowledge and experience in MS Office Suite.
  • Strong presentation and graphic design skills.

What You’re Going to Love:

  • Our culture; one team, shared success and big ideas
  • A professional and polished company that is proud and celebrates its achievements
  • A company that is aiming big and is in a major growth mode
  • Supportive leaders who care and invest in your success
  • A company that is small enough to care and large enough to create future opportunities
  • A company with an enviable record of long average staff tenure
  • A package that includes Well-being and Volunteer days
  • Our great location - just one minute from the station
  • Need we say more …….

How to get onboard:

If this sounds like the right balance of excitement, challenge and value you could bring to the position and company, then we would love to hear from you.

Submit your application via SEEK including a cover letter outlining your career highlights and how your experience and skill set will help make this role a success, along with your resume