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Facility Coordinator


Any Industry
Source: uWorkin

Source: uWorkin


  • Great team environment
  • Be part of an established brand with real career progression opportunities
  • Hobart location

Our success is built on the talent and enthusiasm of our people. We strive to create an inclusive environment for every team member to have a positive, enjoyable and rewarding work experience. Our culture is built around safety, care and empathy for people and good old fashioned customer service. We are looking for someone who appreciates the diversity of our customers, contractors and teams.

Who are we

Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries. Working with Programmed Facility Management means you will become part of the Programmed family: a company that encourages career development, supports flexibility and cares about your personal wellbeing and safety.

The Role

We currently have an opportunity for a conscientious and personable individual to join our team as a Facilities Coordinator.

Reporting to the Contract Manager, you will be a trusted advisor and build relationships with key contacts, stakeholders and service providers. With a focus on understanding and ensuring contract KPIs are met, you will be part of a small team who support each other and deliver positive outcomes for your customer who will rely on your sense of urgency and follow up.

Key Responsibilities

  • Ensure that all maintenance and services are scheduled, communicated and KPIs are met
  • First point of contact for urgent work requests
  • Purchase order management and reporting
  • Assisting with month end financial and reporting activities
  • Develop and maintain excellent stakeholder relationships
  • Management of subcontractor onboarding, compliance and performance outputs
  • Champion safety processes including training, site inductions, auditing activities and contract safety compliance tasks

Skills and Experience

  • Previous experience in a customer facing facilities or trade services environment
  • Strong understanding of work order management and scheduling activities
  • Previous experience in the management of sub-contractors and suppliers
  • Strong organisational capabilities with attention to accuracy and detail
  • Thorough understanding of workplace safety processes
  • High level administration skills
  • Strong customer service experience and the ability to build relationships in a multi-stakeholder environment
  • Ability to work well in a fast-paced environment, adapting and managing priorities
  • Well-developed skills in Microsoft Excel and Word
  • Superior written and verbal communication skills
  • An ability to work autonomously and within a team

Employee Benefits

  • Great remuneration package
  • Long term career potential
  • Paid parental leave and great discounts with selected retailers
  • An Employee Assistance Program, which incorporates a tailored wellbeing initiative