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June

Office Coordinator

HUDSON - Sydney, NSW

Any Industry
Source: uWorkin

Source: uWorkin

JOB DESCRIPTION

An exciting opportunity has become available for looking for an experienced Office Services Coordinator to a reputable law firm on a full time basis.

The main purpose of this role is to manage the smooth and efficient running of the office, overseeing the day to day administration and service to the professional groups.

Duties:

  • Management of office maintenance, facilities, suppliers and contractors, liaising with building management concerning delivery of building services and tenancy issues.
  • Responsible for office security including the first point of contact for after-hours security and management of security passes and records.
  • Supervise and co-ordinate a team, communicating well and ensuring they perform effectively in their roles and meet the standards and requirements regarding office facilities, providing a safe and effective day to day working environment for all employees.
  • Administer and reconcile invoices for the Sydney office services budget.
  • Manage the outgoing mail and couriers.
  • Manage and oversee all record keeping of all Offsite file storage management.
  • Manage, catalogue and record keeping of all in office matter related prototypes and exhibits.
  • Manage the standards of cleanliness and hygiene throughout the office, meeting with cleaners regarding any issues and deep cleans as required.
  • Management of maintenance and sourcing of office equipment.
  • Responsible for ensuring relevant standards for Fire Warden and First Aiders are in place.
  • Manage the Sydney reception and support the DCC switchboard as necessary.
  • Manage and ensure Sydney Office Library/ Knowledge Services updated accordingly

Skills required:

  • Experience in developing and managing an effective team
  • Ability to work as a member of a team and to be proactive in assisting and take on a variety of tasks.
  • Good computer literacy skills and strong organisational and time management skills
  • Good attention to detail and accuracy.
  • Exceptional communication skills with an ability to communicate with people at all levels in a professional manner
  • Able to observe confidentiality at all times
  • Ability to set priorities for staff.
  • Can handle a variety of issues concurrently and work autonomously with limited day-to-day supervision.

The successful candidate will require strong organisational and time management skills and must have proven experience within a similar position. Within this role you will need to communicate and build relationships with all levels across the business, strong communication skills is essential.

If you have any questions please don't hesitate to reach out to Rebecca.Doyle@Hudson.com or alternatively call 0282334339.