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Administrative Officer

Chandler Macleod - Canberra, ACT

Administration & Secretarial
Source: uWorkin

Source: uWorkin


Full Job Description
As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 Administrative Officer on a contract for 12 months.

Position Overview

Administrative Officers provide administrative and operational support to local business teams which may include a mix of finance, human resource, property, information technology and other corporate activities.

Working under the support and general direction of senior staff, they exercise a degree of independent judgement and make decisions within defined parameters relating to their area of responsibility. They may supervise a team of administrative staff and are responsible for setting work priorities and monitoring team outcomes. They are also expected to contribute to planning, resource management and business improvement practices relevant to the work area.

Duties & Responsibilities:
provide administrative support to the team and/or work area
manage a team of staff, set work direction, and monitor and allocate workload
assist with the mentoring of and training of new staff to build knowledge and capability
work in consultation with local leaders to build staff capability through coaching and training
provide advice and technical interpretation within an area of expertise
undertake financial administration of the work area's cost centres and projects, including budgets, monitoring, forecasting and accruals
facilitate the payment of invoices, receipt of goods and reconciliation of financial data
contribute to policy development and review
coordinate work area responses to requests for information about local operations and corporate reporting requests
provide high level executive support including travel arrangements, diary and appointments, and secretariat support
monitor and ensure compliance in work area with established agency procedures and relevant frameworks
coordinate the provision of building property services, information technology, security services, petty cash management, asset control and equipment maintenance and liaise with service providers
contribute to the implementation of corporate initiatives including changes to governance arrangements and new agency procedures
coordinate and participate in local work area procurement and assist with contract administration
support and maintain stakeholder relationships and represent the team or work area at relevant committees and forums
draft correspondence, divisional communications and internal messaging, reports, briefing papers and assist in the preparation of other corporate documents
prepare periodic reports, incorporating the completion of end of month journal processing
prepare staffing reports and coordinate recruitment, staff movements, staff rosters, phone and training schedules
undertake research and analysis and contribute to reports on relevant program activities
coordinate and manage stationery and equipment requirements and the distribution of stores or supplies
check the work of administrative staff to monitor accuracy and quality of work against established performance standards
conduct quality assurance activities and check adherence with relevant procedures and legislation
exercise delegations appropriate to role in accordance with legislation and guidelines.

Skills & Experience:
organise and prioritise work in the context of competing priorities and apply attention to
use appropriate judgement, analysis and problem-solving skills
communicate in an effective way
build positive relationships and respond to changes in needs and expectations
apply established criteria and make accurate evidence-based decisions
work in and adapt to a changing environment.
support and mentor others
administrative and records management standards, protocols, systems and procedures
legislation, policies, procedures and information management requirements relevant to the work area
the agency's privacy, ethics, workplace health and safety and security protocols
relevant business systems and tools.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Leanne Porter on 02 6268 9926 or email Leanne.Porter@chandlermacleod.com for further discussion.